Email, despite the proliferation of platforms for all types of instant messaging, continues to be a basic form of communication both personally and professionally. AND Gmail, despite its seniority, a kind of standard for many.
But over the years, if we have a free account, the input banner and the mail as a whole start to fill up and there comes a point where cleaning up Gmail and freeing up space becomes an absolute necessity. We need more space.
Deleting the heaviest and oldest emails, emptying the trash and spam folder or applying a ‘delete or archive’ policy are actions that will help us keep our Gmail clean
And how can we tackle this seemingly daunting task with tens of thousands of emails? Well with these Simple tricks that are sure to help ease the burden on your Google email. So that the bar running the used storage space goes down significantly.
How to free up storage space in Gmail (and Google) in four steps
We must be clear that the storage space used by Gmail is included within Google One, even if we have a free plan, and is shared between Google Drive and Google Photos. To free up space in Gmail the first step we should take is to find and delete the emails that weigh the most, that is, the ones that occupy the most for whatever reason: large attachments or a lot of content.
To do this, we enter our Gmail, click on the down arrow that we find in the search bar and, In the menu that is displayed, we go to the part of Size and we will configure different values. We can start, for example, by putting 10 MB and clicking on the button Search It will show us the emails that are larger than the indicated size. We can go testing with different figures, seeing the results, reviewing the resulting emails and deleting those that we do not need to keep to, in this way, make room in our storage space.
Another important step we can take is to find the oldest emails and make them disappear. If we have the account for many years, we will have accumulated a large amount of emails from the beginning that will not be useful to us today. To access it, click on the arrow pointing down again and go to Date range. Here we can configure the period that we consider appropriate and give Search. Again, we can go testing and deleting all mail that we consider dispensable.
Another good trick is try to remember about frequent contacts: both people and companies, for example, who usually send us promotional emails. We enter your address in the search field and see the results. From them, we can see which emails we can delete and what others we would like to keep.
When most of the emails we get from a search are erasable, We can click on the square in the upper left corner of the results to select all of them and then uncheck the ones we want to keep. So we can streamline the process. In the same way, for the review of the emails, we can establish the interface with the reading panel from Settings > tab Received > Reading pane.
Too it is a good idea to check the spam folder and the trash itself to empty them because yes, the emails contained in it also add space.
And, above all, apply a delete and archive policy. That is, when an email reaches us, we must assess whether we are going to need it in the future or if not, if we want to keep it or we can delete it, and then act accordingly. Leaving all emails in the inbox or archived, due to defects, will cause that in the future, sooner rather than later, we must perform a new cleaning.