7 tricks to get the most out of Google Docs

Dark mode is available for Google Docs, Slides, and Sheets on Android
Dark mode is available for Google Docs, Slides, and Sheets on Android

Google Docs, which is part of the package of services that come from the Google account, offers a large number of facilities for the user, ranging from automatic text translation to the possibility of using voice dictation, among many other alternatives. Here is a detail of some of the available options.

1. Voice dictation

Voice dictation is available in 100 languages.
Voice dictation is available in 100 languages.

It has a dictation option that can be used to dictate content, as well as to transcribe audio files. This feature, available in 100 languages, can be very useful for writing texts while walking or performing other tasks. It also helps to avoid the physical and postural fatigue that spending several hours sitting typing can generate.

In addition, it is enough to reproduce an audio with this tool activated, so that it is unrecorded to text. Of course, for it to work accurately it is necessary to adjust the volume and be in an environment without so much noise.

To use this option you have to go to Tools / Voice dictation and a window will open where you just have to click to start speaking or playing an audio.

2. Translate a document

Open the document you want to translate and the menu in the upper margin go to Tools and then choose the option Translate document. You have to write the name with which the translated version will be saved and then select the language. Press translate and a translated copy of the document will open in a new window.

3. Use templates

Gallery of templates available in Google Docs
Gallery of templates available in Google Docs

Google docs has a variety of predesigned templates. There are options to generate reports, proposals, meeting minutes, etc. To use this option you have to choose the “New” option in the menu that appears in the upper margin and go to the option that says “From the template”

4. Generate question forms

Forms can be created in just a few steps
Forms can be created in just a few steps

You may need to generate question forms to evaluate how it was in a meeting or, if you are a teacher, to review the topics that were discussed in class. For whatever reason, forms that are generated from Docs can be very useful. To do so, just open a document or generate a new one and under “New” choose the “Form” option.

5. Add drawings, graphs or tables

The system allows you to easily add images, custom drawings, graphs or tables. For that you have to go to the Insert menu and choose the corresponding option. In the event that you want to add a table, from the menu you can already indicate the number of rows and columns that it will have.

Also from Insert you can upload a drawing already made and stored in the Drive or choose the “New” option and generate it at the time. For its part, the Graph option allows you to incorporate this type of content in bars, lines or columns. It can be useful in the case of presentations where you want to capture all the information in the text in an outline.

6. Recover a text that you deleted by mistake

In case you have deleted all or part of a text, by mistake, you can recover it thanks to the revision history available in Doc. To do this you have to go to the File menu and then choose Version History / View Version History. When you do this, a list of the different editions made with their respective dates will appear in the right margin and there you can choose to recover the version that interests you.

7. Compare documents

Compare documents is one of the tools available in Docs
Compare documents is one of the tools available in Docs

There is a function that allows you to compare different documents. This can be useful if two texts have been written and saved on the same topic and you want to evaluate what were the modifications made in each of these cases. For that you have to enter one of the documents you want to compare and then click on the top menu where it says Tools / Compare documents. When doing so, a dialog box will be displayed where you have to choose the document you want to contrast and to whom the differences found will be attributed.

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